Procurement Manager - Kisubi

Overview

ABOUT THE COMPANY CoRSU was established in 2006 as a private non profit, non government organization in Uganda after extensive consultation with various stake holders. It is a Ugandan initiative which was encouraged and supported by CBM with the main aim of expanding and improving the rehabilitation services for children and people with disability. The primary focus is on children with physical impairment for whom CoRSU provides orthopaedic and plastic/reconstructive surgical interventions and rehabilitation services. CoRSU provides free surgery for CWDs below 17 years of age; parents/guardians are expected to contribute towards hospital stay (accommodation and food). JOB SUMMARY Qualifications, Skills and Experience:Bachelor’s degree in Procurement/ Supply Chain /Logistics ManagementProfessional Diploma in Procurement & Supplies CIPS Level 6 or its equivalent is a must.A Master’s degree in any of the above courses is an added advantage.Minimum of five (5) years of working experience of which three (3) must have been gained from a supervisory position in a reputable organizationResponsibilitiesStrategic PlanningDevelop, review, and maintain effective procurement policies, systems, and procedures.Review and harmonize the procurement policies with other Hospital policies and procedures.Formulate procurement strategies, plans, and activities.Procurement Planning and SourcingDevelop and implement a procurement plan for pharmaceutical products, sardines, goods, works, and services for the effective functioning of the Hospital in line with the procurement policy and procedures.Plan and monitor the preparation of bidding documents and Requests for Proposals and technical Specifications in accordance with terms of reference and Hospital Procurement Guidelines.Assess and evaluate suppliers/items in line with the Hospital’s procurement procedures and guidelines.Develop and maintain the supplier’s database as per the Hospital’s procurement policies and procedures.Design and implement a mechanism for pre-qualifying suppliers of critical items and services for the Hospital in line with the procurement planReview requests for quotations (RFQ) and purchase orders for accuracy and correct details prior to transmission to suppliers in line with Hospital procurement guidelines.Procurement Process AdministrationSupport the implementation of the Hospital’s quality assurance policy, associated SOPs, and procedures in accordance with the WHO standards.Identify and assess wasteful practices that impact the procurement process and Hospital resources and make appropriate recommendations to management.Supervise the compiling and forwarding of relevant documents for the payment of suppliers in line with the financial manual.Oversee assets and inventory disposal in line with CoRSU and donor regulations.Develop and implement a procurement monitoring and evaluation system in accordance with the Hospital’s objectives.Prepare and submit periodic reports on procurement activities and performance to Management.Provide access to records to the Auditors as may be required and provide responses to audit or any other queries promptly.Risk ManagementDevelop and implement a system for identifying and mitigating hospital procurement risks as per the Hospital risk management framework.Team ManagementSupport the staff to develop individual work plans for the week/month or year to create visibility and clarity of tasks, and track their progress against these plans.Develop and implement KPIs for staff and evaluate and assess staff performance regularly.Ensure that all staff have individual development programs, and the department has a defined training plan.Provide guidance, coaching, and mentoring to department staff.Conduct quarterly performance reviews for department staff and identify areas of improvement.Manage the administration of staff i.e. leave approval, travel approval etc.Approve expenditures as per the delegation of authority.Financial ManagementDevelop the budget for the department as per the set guidelines.Continuously identify areas for improved efficiency.Risk ManagementContinuously assesses risk inherent in the procurement process.Develop mitigation measures to curb the risk inherent in the procurement process.Review the effectiveness of the mitigation measures continuously.Continuously assess risks inherent in the goods and services procured by the Hospital.ComplianceMonitor the implementation of contracts.Ensure CoRSU Procurement Process Compliance by all stakeholders in the execution of activities.Adherence to all CoRSU Policies and Procedures REQUIRED SKILLS Procurement, Process management, Purchasing, Reporting, Logistics planning and management REQUIRED EDUCATION Bachelor's degree