Procurement, Logistics & Administration Assistant

Overview

Kenya Procurement, Logistics & Administration Assistant Organization Light Up Hope Posted 16 Jun 2026 Closing date 17 Jun 2026 The Procurement, Logistics & Administration Assistant will support the efficient delivery of procurement, logistics, and administration functions within the field office, as well as fleet management. The role is responsible for ensuring compliance with organizational procurement policies, maintaining effective administrative systems, coordinating office operations, and managing the field office motorbike fleet to support program implementation. This role is based in Kajiado. Procurement Coordination Receive and review approved purchase requisitions from program and support staff and submit them to the Procurement Officer for processing where required. Obtain quotations from approved local suppliers in accordance with procurement thresholds and organizational procedures. Support in preparation of procurement documentation, including quotation summaries, local purchase orders, goods received notes, and procurement tracking sheets. Follow up with suppliers to ensure timely delivery of goods and services to the field office and project sites. Verify quantities and quality of delivered goods and report any discrepancies immediately. Update procurement trackers and provide regular status updates on pending requisitions and deliveries. Support market surveys and supplier information collection for vendor database updates. Assist in coordinating procurement activities for trainings, workshops, field events, accommodation, and transport arrangements. Ensure procurement records are properly filed and submitted to the head office procurement team in a timely manner. Monitor local supplier performance and provide feedback to the Procurement Officer. Administration And Office Operations Manage day-to-day administrative operations of the field office. Maintain office filing systems and ensure proper document management. Support the Admin & Operations o...